Bala Bay Inn Wedding Planning Process
A Step by Step Review
Congratulations on your engagement, and thank you for your interest in Bala Bay Inn. I'm Tania and I will be with you from the moment you book with us, till after your wedding has happened and the guests have gone home. With over 10 years of hospitality experience, I will ensure that everything runs smoothly and efficiently to ensure that your special day is stress free. Over the winter and spring I will be the lady that your guests book their accommodation with (Oct – May). Please email me if I can be of any help or if you have any questions at tania@balabayinn.com. Once we’ve confirmed your wedding booking I will walk you through the following steps.
- Optional Site Tour or Online Photo Tour:
Meet the owner & myself. Have a site tour by prearranged appointment – available year round. Please note though that during the winter months we are closed, so all areas of the hotel may not be accessible. Please email tania@balabayinn.com to discuss your requirements & review a sample contract. - Preliminary Contract:
Often demand for available wedding dates in Muskoka is so high that it is necessary to secure & deposit on a date immediately to avoid disappointment. We supply you with a preliminary contract that will outline the basic food & beverage requirements, accommodation requirements and will guarantee your chosen date. Using our
"Bala Bay Inn Budget Calculator" will quickly let you know your costs before you sign. - Detailed Contract:
Once you become more aware of how you envision your wedding unfold, details are filled into a detailed contract and provided to you. It is not essential that you finalize your menu selections at the time of signing a contract. We encourage all brides & grooms to taste their course selections to be sure they are absolutely pleased with flavor and price point.
When you sign your contract you will recieve access to our exclusive "I'm a Bride" section on our webiste. Here you will find all planning documents related to your event. - Tasting with Chef and your Planner
"Tasting Agenda"
Enjoy a personalized tasting of different appetizers, entrées and desserts before deciding on what you would like for your wedding day. I will sit with you and walk you through a wine tasting of the different options available. Your tasting will be set up by appointment, and generally on a Sunday afternoon. A few weeks prior to your tasting we will send you the menu and seclection form for you to fill out. - Wedding Intake Sheet and Banquet Event Order
From the first moment you speak to us, all your information is inputted onto your personal intake sheet. After figuring out your details, all the information that we gathered will be inputted into a Banquet Event Order (BEO for short), 2-3 weeks prior to your event. A copy will be sent to you as well so that you can also review and ensure that everything is to your liking.